This category covers equipment for meetings and business communication: desk and DECT phones, conference cameras, speakerphones, microphones, complete video conferencing systems, plus the cables, mounts and presenters that go with them. It suits small offices, huddle rooms and larger boardrooms. Leading brands in our range include Lenovo, Logitech, Yealink and Gigaset.
How to choose conferencing equipment
Room size. A huddle room for up to five people usually works well with a single all-in-one video bar or a speakerphone. A boardroom needs a camera with a wider view or pan-tilt-zoom control, and extra microphones so people at the far end of the table are heard clearly.
Meeting platform. Check whether the device is certified for Microsoft Teams, Zoom or Google Meet. Many conference cameras and speakerphones work as plain USB devices with any software, while dedicated video conferencing systems often run a specific platform of their own.
Connection type. USB suits a laptop-based setup with no configuration. HDMI connects a camera or laptop to a room display. IP desk phones need a network port and often Power over Ethernet, whereas DECT phones are cordless and need a base station. If you already have a phone system, confirm SIP compatibility first.
Camera and audio quality. Full HD is enough for most meeting rooms. 4K and optical zoom make more difference in large rooms where participants sit far from the lens. Echo cancellation and a microphone pickup range that matches your table matter as much as the picture.
Cables and mounting. Match cable length and standard to the room layout, especially for HDMI, DisplayPort and USB-C runs between table and screen. Adapters and wall or screen mounts are easy to overlook until installation day.
Brands we carry
- Lenovo: best known for ThinkPad business laptops and ThinkCentre desktops, and the largest brand in this category in our range.
- Logitech: known for webcams and conference cameras that connect over USB to most laptops.
- Yealink: specialises in IP desk phones, speakerphones and video conferencing devices, many designed for Teams or Zoom rooms.
- Gigaset: a German maker of DECT cordless phones and base stations for offices.
- StarTech.com: known for cables, adapters, docks and mounts, which makes it a common source for connectivity in meeting rooms.
- Cisco: a networking company that also builds collaboration devices and video systems for meeting rooms.
- Poly (including HP Poly): formed from Plantronics and Polycom, with a long record in headsets, speakerphones and room video systems.
- Panasonic and Alcatel: both offer business desk phones and telephony equipment.
- Grandstream Networks: makes IP phones, video phones and intercom devices for small and medium businesses.
- Barco: known for professional displays and wireless presentation solutions for meeting rooms.
Subcategories include desk and DECT phones, conference cameras, speakers, speakerphones, conference microphones, video conferencing systems, intercoms and door stations, presenters, and video and audio cables and adapters.
Conferencing equipment FAQ
What do I need for video calls in a small meeting room?
You need a camera, a microphone and a speaker, which an all-in-one video bar or a conference camera with built-in audio provides. Add a room display and a laptop or dedicated system to run the call. For rooms of up to five people, this is usually enough.
What is the difference between a speakerphone and a conference microphone?
A speakerphone combines a microphone and a speaker in one unit for a single table. A conference microphone only captures sound and relies on separate speakers or a system for playback. Microphones suit larger rooms where several units can be placed along the table.
Should I choose a DECT phone or an IP desk phone?
DECT phones suit people who move around the office, since they are cordless and run off a base station. IP desk phones suit fixed workstations and usually connect through a network cable with features managed through your phone system. The right choice depends on how your staff work and what your system supports.
Do conference cameras work with Teams and Zoom?
Most USB conference cameras work with Teams, Zoom and other meeting software because the computer treats them as a standard camera. Some are also certified for specific platforms, which can add features such as one-touch joining. Check the product specification if certification matters to you.
